Climate and environmental reporting

Groups: 
  • Waste from Public Service Enterprises
Category: 
  • Climate- and Environmental Reporting
  • Environment
  • Waste Collection

Advanced

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

The main purpose is to ensure compliance with contractual requirements and criteria for the climate and environmental performance of the vehicles used in the service. 

Requirement Specification: 

The supplier shall fill in and submit a table to the contracting authority with the columns illustrated below, or submit a table with corresponding information in a suitable and reader-friendly format. The table shall be submitted [every 6 months. The time interval should be coordinated with the contract follow-up meetings between the contracting authority and the supplier].  

Vehicles used for the collection of waste from the contracting authority
Date of collection Time of collection Vehicle type Reg.no. Euro class Fuel type
30/06/2018 2:38 p.m Compactor GA 23487 Euro VI HVO 100
... ... ... ... ... ...
... ... ... ... ... ...

* Examples in row 1

Documentation of the Requirement Specification: 

Filled-in table, or table with corresponding information in a suitable and reader-friendly format.

Information about the Requirement Specification: 

Reporting makes it possible for the contracting authority to follow up whether the supplier complies with contractual requirements for the climate and environmental performance of the vehicles that are used in the service. The reporting should be coordinated with the contract follow-up meeting interval. This will allow fresh statistics on the supplier's climate and environmental performance to be included as discussion points during the contract follow-up meetings. Statistics may be used to substantiate the climate and environmental effect of the contract, for reporting in the enterprise (KPI), as valuable input data for coming procurements, and as a basis for implementing measures, respectively, if the supplier does not comply with the contractual requirements for the climate and environmental performance of the vehicles that are used in the service, so that the supplier has an opportunity to remedy non-conformities.

It is recommended that reports are submitted semi-annually or annually. The interval should be seen in the context of the proposed daily fine, and the contracting authority should clarify when the daily fine will be triggered.

The daily fine may be set up in the following manner and shall be designed as a contract condition in the contract:

If the stipulated requirements for the climate and environmental performance, or matters related to the climate and environmental performance that have been rewarded due to an award criterion are not fulfilled, and this is not due to force majeure or the Customer's circumstances, a defect exists on the part of the Supplier as grounds for a daily fine.

Daily fines will accrue automatically. The daily fine will amount to [0.15 per cent of the total consideration payable for the deliverables (the contract price, excluding value added tax), for each calendar day of delay, limited, however, to a maximum of one hundred (100) calendar days].

The Customer may not terminate the contract for as long as the daily fine is in effect. However, this time limit does not apply if the Supplier, or anyone for whom he is responsible, is guilty of wilful intent or gross negligence. If only part of the agreed service is delayed, the Supplier may demand a reduction of the daily fine that corresponds to the Customer's ability to use the part of the service that has been delivered.

Useful to combine with

  • Air pollution from vehicles (Requirement specifications)
  • Emissions from vehicle (Award criterion)

 

 

 

 

 

 

Related links: 

Published: 26. Sep 2018, Last modified: 11. Oct 2018