Climate and environmental reporting

Groups: 
  • Services
Category: 
  • Climate- and Environmental Reporting
  • Environment
  • Waste Collection

Basic

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

The aim of the requirement is to achieve resource-efficient operation of the waste collection service, with a focus on reducing air pollution and greenhouse gas emissions.

Requirement Specification: 

The supplier shall submit an environmental and climate report to the contracting authority annually [date]. The report shall include completed tables with information about:

  1. Motor technology and fuel type for vehicles used in the service
  2. Kilometres driven, litres of fuel consumption, and idling.

 

 

 

 

 

 

Documentation of the Requirement Specification: 

The supplier shall submit a report [completion of table below, or table with corresponding information on suitable format] so that the contracting authority obtains an overview of the development of the various parameters.

Reporting from previous years, and the differences shall always be included in the most recent version.

Table 1: Information about fuel type and motor technology 
Vehicle type/ Reg.no. Euro Class Fuel Type Zero-emission tech. (Electricity/ hydrogen)
Compactor/ GA23487 Euro VI Biogas -
Total      

* Examples in row 1 of the tables 

Table 2: Information about vehicle use 
Vehicle type/ Reg.No. Kilometres driven Litres fuel consumption Min idling
Compactor/ GA23487 X km X litres X min
Total      

 

Information about the Requirement Specification: 

The contract condition provides the contracting authority with information about the supplier's performance for key parameters related to the fleet management system.

Reporting also makes it possible for the contracting authority to follow up whether the supplier complies with contractual requirements for the climate and environmental performance of the vehicles that are used in the service. The reporting should therefore be coordinated with the contract follow-up meeting interval. This will allow fresh figures on the supplier's performance with respect to climate and the environment to be included as discussion points during the contract follow-up meetings, and be used to substantiate the environmental effect of the contract, for reporting in the enterprise (KPI) and as valuable input data for coming procurements.

The reports shall be submitted in the same format and at the same time each year, and they shall apply to the same time-limited period, so that the development over the contract period can easily be compared.

Useful to combine with

  • Fleet management system (Requirement specifications) 
  • Route optimisation (Requirement specifications)

 

 

 

 

 

 

 

 

 

 

 

Advanced

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

The aim of the requirement is to achieve resource-efficient operation of the waste collection service, with a focus on reducing air pollution and greenhouse gas emissions.

Requirement Specification: 

The supplier shall submit an environmental and climate report to the contracting authority annually [date] or as required [for example, quarterly]. The report shall include completed tabels with information about:

  1. Motor technology and fuel type for vehicles used in the service
  2. For each vehicle and in total for all vehicles (the service): kilometres driven, litres of fuel consumption and idling
  3. For each vehicle and in total for all vehicles (the service): CO2 emissions and NOx emissions (see the calculation method in the enclosed table)

The results shall be used to propose and substantiate the implementation of measures for the coming year and what emission reductions one can expect from this.

Documentation of the Requirement Specification: 

The supplier shall submit a report [completion of table below, or table with corresponding information on suitable format] so that the contracting authority obtains an overview of the development of the various parameters.

Reporting from previous years, and the differences shall always be included in the most recent version.

Table 1: Information about fuel type and motor technology 
Vehicle type/ Reg.No. Euro Class Fuel Type Zero-emission tech. (Electricity/ Hydrogen)
Compactor/ GA23487 Euro VI Biogas  -
Total       

*Examples in row 1 of the tables

Table 2: Information about vehicle use 
Vehicle type/ Reg.No. Kilometers driven Litres fuel consumption Min idling
Compactor/ GA23487 X km X litres X min
Total       
Table 3: Information about emissions for the service 
Vehicle type/ Reg.No. Kg CO2 emissions Kg NOx emissions
Compactor/ GA23487 X kg CO2 X kg NOx
Total    

 

Calculation of kg CO2 and NOx emissions from the service for a given period:

  • Emissions from a given vehicle

(Grams of CO2/litres of fuel) x (litres of fuel/km) = grams  CO2/km

Grams CO2/km x km driven for the vehicle = grams of CO2 emissions from the vehicle

Grams CO2 emissions from the vehicle / 1000 = kg of CO2 emissions from the vehicle 

  • Total emissions from the service for a given period

By adding up the kg of CO2 emissions for all the vehicles, you can calculate the total emissions from the service for a given period, as illustrated below.

(Kg CO2 emissions from vehicle a) + (Kg CO2 emissions from vehicle b) + ...  = total CO2 emissions from the service for a given period

 

The corresponding calculation is carried out for NOx.

 

For new heavy vehicles, CO2 gram/km and NOx gram/km values are usually given in the type approval.  

Information about the Requirement Specification: 

The contract condition provides the contracting authority with information about the supplier's performance for key parameters related to the fleet management system.

Reporting also makes it possible for the contracting authority to follow up whether the supplier complies with contractual requirements for the climate and environmental performance of the vehicles that are used in the service. The reporting should therefore be coordinated with the contract follow-up meeting interval. This will allow fresh figures on the supplier's performance with respect to climate and the environment to be included as discussion points during the contract follow-up meetings, and be used to substantiate the environmental effect of the contract, for reporting in the enterprise (KPI) and as valuable input data for coming procurements.

The reports shall be submitted in the same format and at the same time each year, and they shall apply to the same time-limited period, so that the development over the contract period can easily be compared.

Useful to combine with 

  • Fleet management system (Requirement specifications)
  • Route optimisation (Requirement specifications)

 

 

 

 

 

 

 

 

 

 

 

Spearhead

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

The aim of the requirement is to achieve resource-efficient operation of the waste collection service, with a focus on reducing air pollution and greenhouse gas emissions.

Requirement Specification: 

The supplier shall submit an environmental and climate report to the contracting authority annually [date] or as required [for example, quarterly]. The report shall include completed tables with information about:

  1. Vehicles used in the service
  2. For each route and in total for all vehicles: kilometres driven, litres of fuel consumption and idling
  3. For each vehicle and in total for all vehicles: CO2 emissions and NOx emissions (see the calculation method in the enclosed table)

To stimulate the supplier to strive for ever-higher quality, climate and/or environmental goals will be included as bonus elements. The zero level for the focus area shall be established by a verifiable method together with the supplier. If no agreement is reached between the contracting authority and the supplier, the bonus for this area will lapse for the period when no agreement has been reached.

[Information shall be included on what the bonus element consists of, maximum economic size of the bonus element, time of the first calculation and the calculation interval and time of first possible adjustment of the basis for calculation of the bonus].

Documentation of the Requirement Specification: 

The supplier shall submit a report [completion of table below, or table with corresponding information on suitable format] so that the contracting authority obtains an overview of the development of the various parameters.

Reporting from previous years, and the differences shall always be included in the most recent version.

Table 1: Information about fuel type and motortechnology 
Vehicle Type/ Reg.No. Euro Class Fuel Type Zero-emission tech. (Electricity/ Hydrogen)
Compactor/ GA23487 Euro VI Biogas -
Total       

* Examples in row 1 of the tables

Table 2: Information about vehicle use 
Vehicle type/ Reg.No. Kilometres driven Litres fuel consumption Min idling 
Compactor/ GA23487 X km X litres X min
Total      
Table 3: Information about emissions for the service 
Vehcile type/ Reg.No. Kg CO2 emissions Kg NOx emissions
Compactor/ GA23487 X kg CO2 X kg NOx
Total    

 

Calculation of kg CO2 and NOx emissions from the service for a given period:

  • Emissions from a given vehicle

(Grams of CO2/litres of fuel) x (litres of fuel/km) = grams  CO2/km

Grams CO2/km x km driven for the vehicle = grams of CO2 emissions from the vehicle

Grams CO2 emissions from the vehicle / 1000 = kg of CO2 emissions from the vehicle 

  • Total emissions from the service for a given period

By adding up the kg of CO2 emissions for all the vehicles, you can calculate the total emissions from the service for a given period, as illustrated below.

(Kg CO2 emissions from vehicle a) + (Kg CO2 emissions from vehicle b) + ...  = total CO2 emissions from the service for a given period

 

The corresponding calculation is carried out for NOx.

 

For new heavy vehicles, CO2 gram/km and NOx gram/km values are usually given in the type approval.  

Information about the Requirement Specification: 

The contract condition provides the contracting authority with information about the supplier's performance for key parameters related to the fleet management system.

Reporting also makes it possible for the contracting authority to follow up whether the supplier complies with contractual requirements for the climate and environmental performance of the vehicles that are used in the service. The reporting should therefore be coordinated with the contract follow-up meeting interval. This will allow fresh figures on the supplier's performance with respect to climate and the environment to be included as discussion points during the contract follow-up meetings, and be used to substantiate the environmental effect of the contract, for reporting in the enterprise (KPI) and as valuable input data for coming procurements.

The contract condition may be combined with an incentive scheme. Under “related links” there is an excerpt from Ruter’s tender documentation for the bus service competition in Romerike in 2019, which provides examples of how one can arrange an incentive scheme in a predictable manner.

The reports should be submitted in the same format and at the same time, and they shall apply to the same time-limited period, so that one can easily compare the development over the contract period.

Useful to combine with 

  • Fleet management system (Requirement specifications)
  • Route optimisation (Requirement specifications)

 

 

 

 

 

 

 

Related links: 

Published: 27. Sep 2018, Last modified: 11. Oct 2018