Environmental Management

Groups: 
  • Design-Build Contracts
Category: 
  • Management

Basic

Requirements and Criteria Type: 
  • Qualification Requirements

Main Objective: 

Lack of expertise and management within the area of the environment is a challenge associated with the follow-up of ambitions in a construction project. More and more consultants work on individual aspects within this field, such as waste, energy or greenhouse gas emissions, but it is important for contractors to take a holistic approach to key environmental aspects associated with their own activities and to systematically work to reduce associated environmental impact.

An environmental management system helps ensure a systematic manner of working, which in turn prevents adverse environmental impact, helps contractors comply with obligations, contributes to better environmental performance, etc. An environmental management system forms part of the management system used to manage the activities or products supplied by the contractor.

Requirement Specification: 

The contractor shall have an environmental management system in place to manage environmental considerations throughout the entire construction project. An environmental management system involves the introduction of a systematic process in which the company performs, manages, measures and continuously limits its environmental impact.

Documentation of the Requirement Specification: 

The contractor shall provide a specification of the environmental management system that the contractor has implemented or plans to use in connection with the execution of the delivery.

If the contractor does not have a third-party certified environmental management system, the contractor shall describe the procedures and measures that are initiated in connection with the environmental management of the execution of the delivery in a way that demonstrates that the contractor has its own environmental strategy and documented environmental goals in place.

The tenderer shall document that the company has the following as part of the environmental management system:

  1. environmental management measures and documented environmental goals for the execution of the delivery
  2. an overview of key environmental impacts from the activities
  3. the resources necessary to establish, implement, maintain and continuously improve the environmental management system
  4. contingency to manage potential situations with a risk of unfavourable environmental impacts
  5. management that regularly follow up on the system
  6. assessed environmental risks associated with projects and has the necessary contingency in place to manage any such risks
  7. environmental requirements (Items 1-6) that are set out for subcontractors

The tenderer may also document fulfilment of the qualification requirement by documenting that it has been certified in accordance with Eco-Lighthouse, ISO 14001, EMAS or equivalent environmental management systems in other EU/EEA member states. This can be done by presenting a valid certificate. No requirements are set out concerning such third-party certified environmental management systems.

KSMEF can be used as a self-declaration to document fulfilment of the qualification requirement.

Information about the Requirement Specification: 

The Norwegian Government Agency for Financial Management recommends entering into dialogue with the market concerning this qualification requirement in order to investigate whether contractors have the environmental management systems you require. Examples of different environmental management systems include ISO 14001, EMAS and Eco-Lighthouse. The Norwegian Association of Machinery Contractors, Maskinentreprenørenes Forbund (MEF), has its own quality system, KSMEF, which can be used as a self-declaration to demonstrate that environmental management procedures/measures are managed at a basic level. If it is relevant to use this system, the tender specification must state that this quality system is adequate for the fulfilment of the requirement at a basic level.

If you want to include requirements concerning an environmental management system, you, as the developer, must consider whether it would be appropriate to set the requirement as a qualification requirement or a contractual condition.

An environmental management system consists of a systematic process or method that describes how a company performs, manages, measures and continuously limits its environmental impact to ensure a high environmental standard in the company. The responsibility for the environmental management system shall rest with the company’s senior management team. The environmental management system includes the company’s environmental policies, objectives, measures and procedures, as well as any continuous measures for improvement.

ESPD is a relatively new system for self-declarations in connection with procurements pursuant to EEA/EU regulations and does, in some areas, constitute a simplification. ESPD applies only to part III (not part I and part II) of the Norwegian Procurement Regulations and part II (not part I) of the Norwegian Supply Regulations. The use of ESPD forms is therefore only recommended in cases where required through regulations.

If the procurement is in accordance with part III of the Norwegian Procurement Regulations, the tenderer must select the appropriate box on the ESPD form. Please note that the ESPD form constitutes preliminary documentation only and the contracting authority may request documentation of the fulfilment of the qualification requirement at any point during the procurement process.

Advanced

Requirements and Criteria Type: 
  • Qualification Requirements

Main Objective: 

Lack of expertise and management within the area of the environment is a challenge associated with the follow-up of ambitions in a construction project. More and more consultants work on individual aspects within this field, such as waste, energy or greenhouse gas emissions, but it is important for contractors to take a holistic approach to key environmental aspects associated with their own activities and to systematically work to reduce associated environmental impact.

An environmental management system helps ensure a systematic manner of working, which in turn prevents adverse environmental impact, helps contractors comply with obligations, contributes to better environmental performance, etc. An environmental management system forms part of the management system used to manage the activities or products supplied by the contractor.

 

Requirement Specification: 

The contractor shall have an environmental management system in place that fulfils the requirements set out in the EU scheme for environmental management and environmental audits (EMAS), ISO standard 14001:2015, Eco-Lighthouse or equivalent.

The contractor shall have such an environmental management system in place upon entering into the contract.

Documentation of the Requirement Specification: 

The contractor shall have:

  • A valid certificate for the applicable ISO 14001, EMAS standard, Eco-Lighthouse or equivalent certificates issued by bodies in other EU/EEA member states
  • Other documentation for equivalent environmental management measures shall be approved to the extent that the contractor has been unable to obtain the specified certificates by the deadline and this is not due to circumstances within the contractor’s control. This assumes that the contractor can document that these measures correspond to the requested quality assurance standards, environmental management systems or environmental management standards.

Information about the Requirement Specification: 

The Norwegian Government Agency for Financial Management recommends entering into dialogue with the market concerning this qualification requirement in order to investigate whether contractors have the environmental management systems you require. Examples of different environmental management systems include ISO 14001, EMAS and Eco-Lighthouse. The Norwegian Association of Machinery Contractors, Maskinentreprenørenes Forbund (MEF), has its own quality system, KSMEF, which can be used as a self-declaration to demonstrate that environmental management procedures/measures are managed at a basic level. If it is relevant to use this system, the tender specification must state that this quality system is adequate for the fulfilment of the requirement at a basic level.

If you want to include requirements concerning an environmental management system, you, as the developer, must consider whether it would be appropriate to set the requirement as a qualification requirement or a contractual condition.

An environmental management system consists of a systematic process or method that describes how a company performs, manages, measures and continuously limits its environmental impact to ensure a high environmental standard in the company. The responsibility for the environmental management system shall rest with the company’s senior management team. The environmental management system includes the company’s environmental policies, objectives, measures and procedures, as well as any continuous measures for improvement.

ESPD is a relatively new system for self-declarations in connection with procurements pursuant to EEA/EU regulations and does, in some areas, constitute a simplification. ESPD applies only to part III (not part I and part II) of the Norwegian Procurement Regulations and part II (not part I) of the Norwegian Supply Regulations. The use of ESPD forms is therefore only recommended in cases where required through regulations.

If the procurement is in accordance with part III of the Norwegian Procurement Regulations, the tenderer must select the appropriate box on the ESPD form. Please note that the ESPD form constitutes preliminary documentation only and the contracting authority may request documentation of the fulfilment of the qualification requirement at any point during the procurement process.

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Published: 25. Nov 2020, Last modified: 28. Dec 2020