Environmental management

Groups: 
  • Design-Build Contracts
Category: 
  • Management

Basic

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

Lack of expertise and management within the area of the environment is a challenge associated with the follow-up of ambitions in a construction project. More and more consultants work on individual aspects within this field, such as waste, energy or greenhouse gas emissions, but it is important for contractors to take a holistic approach to key environmental aspects associated with their own activities and to systematically work to reduce associated environmental impact.

An environmental management system helps ensure a systematic manner of working, which in turn prevents adverse environmental impact, helps contractors comply with obligations, contributes to better environmental performance, etc. An environmental management system forms part of the management system used to manage the activities or products supplied by the contractor.

Requirement Specification: 

Within <X months> of entering into the contract, the contractor shall document an environmental management system, including environmental management measures and procedures showing how the contractor manages relevant environmental considerations linked to the services that are supplied. The system must be associated with the performing unit.

It must be documented that the company, as part of the environmental management system, has

  1. environmental management measures and documented environmental goals
  2. an overview of key environmental impacts from its activities
  3. the resources necessary to establish, implement, maintain and continuously improve the environmental management system
  4. contingency to manage potential situations with a risk of unfavourable environmental impacts
  5. management that regularly follow up on the system
  6. assessed environmental risks associated with projects and has the necessary contingency in place to manage any such risks
  7. environmental requirements (Items 1-6) that are set out for subcontractors

The environmental management system must be documented and the developer must be granted access. The developer may request further documentation and such documentation must be presented by the contractor within <X months>.

This requirement concerning the performing unit of the contractor shall be deemed to have been met if the contractor is certified in accordance with Eco-Lighthouse, ISO 14001 or EMAS or equivalent.

Documentation of the Requirement Specification: 

Upon entering into the contract, the contractor must be able to present proof of certification in accordance with Eco-Lighthouse, ISO 14001 or EMAS or equivalent certifications within the specified deadline. If the contractor does not have a third-party certified system, it must be able to demonstrate that it has an environmental management system including environmental management measures, procedures and structure showing how the contractor manages relevant environmental considerations associated with the services that are supplied and that fulfils Items 1-7, for example through the use of self-declarations. KSMEF can be used as a self-declaration to document fulfilment of the requirement.

Information about the Requirement Specification: 

If you want to include requirements concerning an environmental management system, you, as the developer, must consider whether it would be appropriate to set the requirement as a qualification requirement or a contractual condition.

The Norwegian Government Agency for Financial Management recommends entering into dialogue with the market concerning this contractual condition in order to investigate whether contractors have the environmental management systems you require. You should also check whether any subcontractors are able to fulfil such requirements. Examples of different environmental management systems include ISO 14001, EMAS and Eco-Lighthouse. If they do not have such systems in place, you will need to establish how long they need to get such a system in place and whether they are positively inclined towards such a contractual condition. As an example, the guiding period for the implementation of Eco-Lighthouse certification is approximately four months if the work is prioritised.

An environmental management system consists of a systematic process or method that describes how a company performs, manages, measures and continuously limits its environmental impact to ensure a high environmental standard in the company. The responsibility for the environmental management system shall rest with the company’s senior management team. The environmental management system includes the company’s environmental policies, objectives, measures and procedures, as well as any continuous measures for improvement.

If the company will be certified after entering into the contract, it is important to set a deadline for certification that is attainable for the contractor. If the contractor has a system based on a standard, it could take anything from six months to one year before the certification process is complete, depending on the size of the company and the certification system, among other things. Because we are looking at a contractual condition, the system must be documented before the specified deadlines after entering into the contract. The deadline must be clearly stated in the draft contract enclosed with the tender specification.

In order to ensure that the contractor fulfils the requirement, sanctions should be considered in connection with non-fulfilment of the requirement.

Self-declarations shown under supporting documents will not represent the entire management system but will document some key elements that the contractor must have control over. The form should be used only if the contractor is not, or does not have the opportunity to become, certified by the deadline.

SELF-DECLARATION CONCERNING ENVIRONMENTAL MANAGEMENT 

 

Contractor name: Organisasjonsnr:Business register no.:
Contact person: Telephone: 
E-mail address:  
Requirement no. RequirementYesNo 

1 

The contractor has a separate environmental policy and documented environmental goals 

(enclose documentation) 

 

 

2

The contractor has an overview of key environmental impacts from its business activities and for this specific project 

(enclose documentation) 

 

 

3 

The contractor has the resources necessary to establish, implement, maintain and continuously improve the environmental management system in accordance with the contract for this project 

(enclose documentation) 

 

 

4 

The contractor has contingency in place to manage potential situations with a risk of adverse environmental impacts 

(enclose documentation) 

 

 

5 

The contractor has management that regularly follow up on the system (enclose documentation of who is responsible and how it is followed up) 

 

 

6 

The contractor has conducted an assessment of the environmental risks associated with the specific project and the contingency it has in place to manage such risks.

(enclose documentation) 

 

 

7 

The contractor sets out environmental requirements for its subcontractors 

Please specify the types of requirements, to whom they apply and how the requirements are followed up on (alternatively as a separate appendix): 

 

 

8 

Other information 

(alternatively as a separate appendix) 

 

 

If the contractor is able to present one of the following as documentation of its management system, the requirements in the above table may be ignored:  

  • A valid certificate for the applicable ISO 14001 or EMAS standard, Eco-Lighthouse for level 1 
  • An approved third-party declaration stating that the contractor’s environmental management system fulfils the requirements set down in ISO 14001 or EMAS 

I hereby confirm that the information provided in this form has been provided to the best of our knowledge and does not, knowingly, contain any incorrect information. I am aware that incorrect information may result in a fine.     

Place and date: 

Name (block capitals):  

 

Responsible Manager (signature): 

 

Advanced

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

Lack of expertise and management within the area of the environment is a challenge associated with the follow-up of ambitions in a construction project. More and more consultants work on individual aspects within this field, such as waste, energy or greenhouse gas emissions, but it is important for contractors to take a holistic approach to key environmental aspects associated with their own activities and to systematically work to reduce associated environmental impact.

An environmental management system helps ensure a systematic manner of working, which in turn prevents adverse environmental impact, helps contractors comply with obligations, contributes to better environmental performance, etc. An environmental management system forms part of the management system used to manage the activities or products supplied by the contractor.

Requirement Specification: 

Within <X months> of entering into the contract, the contractor must have an environmental management system that fulfils the requirements set down in ISO 14001, EMAS standard, Eco-Lighthouse or equivalent. The system must be linked to the performing unit and must show how the contractor manages relevant environmental considerations associated with the services that will be delivered.

By the specified deadline, the contractor must submit documentation showing that the contractor has such an environmental management system in place, e.g. valid certificate for the environmental management system. The developer may request further documentation and such documentation must be presented by the contractor within <X months>.

Documentation of the Requirement Specification: 

The contractor must submit one of the following by the specified deadline:

  • A valid certificate for the applicable ISO 14001, EMAS standard, Eco-Lighthouse or equivalent
    • Equivalent refers to a third-party certification stating that the contractor’s environmental management system fulfils the requirements set out in ISO 14001, EMAS or Eco-Lighthouse.

Information about the Requirement Specification: 

 

Contractor name: Organisasjonsnr:Business register no.:
Contact person: Telephone: 
E-mail address:  
Requirement no. RequirementYesNo 

1 

The contractor has a separate environmental policy and documented environmental goals 

(enclose documentation) 

 

 

2

The contractor has an overview of key environmental impacts from its business activities and for this specific project 

(enclose documentation) 

 

 

3 

The contractor has the resources necessary to establish, implement, maintain and continuously improve the environmental management system in accordance with the contract for this project 

(enclose documentation) 

 

 

4 

The contractor has contingency in place to manage potential situations with a risk of adverse environmental impacts 

(enclose documentation) 

 

 

5 

The contractor has management that regularly follow up on the system (enclose documentation of who is responsible and how it is followed up) 

 

 

6 

The contractor has conducted an assessment of the environmental risks associated with the specific project and the contingency it has in place to manage such risks.

(enclose documentation) 

 

 

7 

The contractor sets out environmental requirements for its subcontractors 

Please specify the types of requirements, to whom they apply and how the requirements are followed up on (alternatively as a separate appendix): 

 

 

8 

Other information 

(alternatively as a separate appendix) 

 

 

If the contractor is able to present one of the following as documentation of its management system, the requirements in the above table may be ignored:  

  • A valid certificate for the applicable ISO 14001 or EMAS standard, Eco-Lighthouse for level 1 
  • An approved third-party declaration stating that the contractor’s environmental management system fulfils the requirements set down in ISO 14001 or EMAS 

I hereby confirm that the information provided in this form has been provided to the best of our knowledge and does not, knowingly, contain any incorrect information. I am aware that incorrect information may result in a fine.     

Place and date: 

Name (block capitals):  

 

Responsible Manager (signature): 

Related links: 

Published: 25. Nov 2020, Last modified: 28. Dec 2020