Fleet management system

  • Vehicles
  • Resource-Efficient Operations


Requirements and Criteria Type: 
  • Technical Specification (Requirement Specifications)

Main Objective: 

The aim of the requirement is to achieve resource-efficient operation of the waste collection service, with a focus on reducing air pollution and greenhouse gas emissions.

Requirement Specification: 

A fleet management system shall be offered to help optimise the operation of the waste collection service. 

  • The system shall be the most recent updated version and provide the contracting authority measurable information about the use and utilisation of vehicles
  • The system shall provide the drivers with information about their driving style and motivate them to a higher climate and environmental performance.

Training in the system is free of charge.

Documentation of the Requirement Specification: 

The supplier shall state the names of the tools that are offered, information on how to use the system correctly, how training in the system will take place and how it can be used to meet the contracting authority's needs [maximum 1 A4 page]. 

Information about the Requirement Specification: 

Resource-efficient driving reduces fuel consumption, which in turn contributes to higher climate and environmental performance. Resource efficiency can be measured and followed up through a fleet management system. A fleet management system enables the contracting authority to work continuously with the optimisation of its waste collection, including indicators such as idling, driving style, fuel consumption, maintenance and vehicle position.

By procuring a fleet management system, as the contracting authority, you will be facilitating the measurement and follow-up of the resource utilisation of your vehicles. In order to achieve efficient utilisation of the vehicles and fleet management system, you should also develop fleet management parameters and routines to follow them up.

In the report, Mandatory Continuing Training for Professional Drivers (Elvebakk et. al, 2016:69) (see the link under "sources"), the Institute of Transport Economics (TØI) makes reference to an example of how a transport enterprise uses the fleet management system to follow up its drivers. It is clearly evident that the fleet management system shall not be used against the driver and that it should not be a sanctioning tool. The system is only used to identify potential improvements and follow up drivers. The only requirement is that the drivers shall log in and use the system. The company will hold a course where they check the drivers' performance continuously for a month before the course, which will be compared with a check of their performance one month continuously after the course. The transport enterprise’s experience is that they have in general got the drivers to improve their driving style, as a result of raising their awareness, although not everyone is equally keen to improve their driving style.

* Below are examples of functions that can be requested when procuring a fleet management system.

– Nonconformity and environmental report

– Economical/environmentally-friendly driving

(i) Driving style information for drivers

(ii) Fuel consumption information

(iii) Maintenance information

– Positioning system (may be requested if the contracting authority needs to know the position. For example, if there are routines for the continuous change of routes as required

Related links: 

Published: 26. Sep 2018, Last modified: 31. May 2019