Redistribution of existing furniture stock for reuse and maximising the material recovery rate

Groups: 
  • Nye møbler
  • Ombruks- og gjenvinningstjenester
Category: 
  • Fremme lang levetid
  • Fremme lukkede kretsløp

Basic

Requirements and Criteria Type: 
  • Contract Terms

Main Objective: 

According to the waste hierarchy, the reuse and refurbishment of furniture has a greater environmental benefit than material recovery. The requirement is intended to increase the lifespan of products and thereby promote the circular economy. When new furniture is purchased in order to replace obsolete/old furniture, it is possible to request that the delivery vehicles be used both to deliver the new furniture and to collect the old furniture in a simple “out and back” scheme and thus ensure more resource-efficient logistics.

Requirement Specification: 

During the contract period, the tenderer (or its subcontractor) shall endeavour to offer a reuse and recovery service for the contracting authority’s existing furniture which is no longer fit for purpose. The service shall include at least the following:

1. Reuse of furniture: Wherever possible, the contracting authority's used furniture shall be redistributed (sold) as used furniture, following upgrading prior to resale as and when necessary. 

2. Recovery: Used furniture that cannot be repurposed shall undergo material recovery insofar as is possible.

3. Limit transportation: The supplier (or its subcontractor) shall endeavour to ensure that used furniture is collected at the time of delivery of new furniture wherever possible, in order to limit the environmental impact of transportation.

4. [Every six months], the tenderer shall submit a report on its efforts to offer such a reuse and recovery service [set a deadline /date which coincides with other reports/contract follow-up meetings]

 

Documentation of the Requirement Specification: 

If a subcontractor is to be used, a written undertaking from the subcontractor shall be attached when such cooperation has been established, in accordance with the Public Procurement Regulations, Section 16-10(2).

Information about the Requirement Specification: 

The requirement/contractual condition has been adapted for use in framework agreements. Such a requirement/contractual condition may often require the supplier to establish links with a subcontractor in order to take responsibility for redistribution for reuse and recovery.

As the buyer, you should check whether there is a market which can provide these services in your area. If the market is mature and there are sufficient suppliers which can provide the services, this can be stipulated as a requirement. If the market is currently unable to provide such services, it may be stipulated as a contractual condition such that the supplier that wins the contract is obliged to endeavour to provide the services, thereby helping to mature the market for furniture reuse and recovery services.

The requirement/contractual condition can also be used in connection with the procurement of relocation services, and if necessary to redistribute/dispose of larger quantities of furniture which no longer meets the needs of the contracting authority.

Advanced

Requirements and Criteria Type: 
  • Technical Specification (Requirement Specifications)

Main Objective: 

According to the waste hierarchy, the reuse and refurbishment of furniture has a greater environmental benefit than material recovery. The requirement is intended to increase the lifespan of products and thereby promote the circular economy. When new furniture is purchased in order to replace obsolete/old furniture, it is possible to request that the delivery vehicles be used both to deliver the new furniture and to collect the old furniture in a simple “out and back” scheme and thus ensure more resource-efficient logistics.

Requirement Specification: 

During the contract period, the tenderer (or its subcontractor) shall offer a reuse and recovery service for the client’s existing furniture, which at least includes the following:

1. Reuse of furniture: Wherever possible, the contracting authority's used furniture shall be redistributed (sold) as used furniture, following upgrading prior to resale as and when necessary. 

2. Recovery: Used furniture that cannot be repurposed shall undergo material recovery insofar as is possible.

3. Limit transportation: The supplier (or its subcontractor) shall endeavour to ensure that used furniture is collected at the time of delivery of new furniture wherever possible, in order to limit the environmental impact of transportation.

Documentation of the Requirement Specification: 

The tenderer shall provide a description of its scheme for the collection of furniture, as well as the downstream value chains that will be used for reuse and recycling. This shall therefore include details of all the parties involved who will be responsible for the reuse and recovery of furniture stock.

If a subcontractor is to be used, an undertaking from the subcontractor shall be attached, in accordance with the Public Procurement Regulations, Section 16-10(2)

Information about the Requirement Specification: 

The requirement/contractual condition has been adapted for use in framework agreements. Such a requirement/contractual condition may often require the supplier to establish links with a subcontractor in order to take responsibility for redistribution for reuse and recovery.

As the buyer, you should check whether there is a market which can provide these services in your area. If the market is mature and there are sufficient suppliers which can provide the services, this can be stipulated as a requirement. If the market is currently unable to provide such services, it may be stipulated as a contractual condition such that the supplier that wins the contract is obliged to endeavour to provide the services, thereby helping to mature the market for furniture reuse and recovery services.

The requirement/contractual condition can also be used in connection with the procurement of relocation services, and if necessary to redistribute/dispose of larger quantities of furniture which no longer meets the needs of the contracting authority.

Published: 29. Nov 2020, Last modified: 09. Feb 2021