Robust memory and storage in notebooks with Windows operating system

  • Computers and monitors
  • Product lifetime extensions


Requirements and Criteria Type: 
  • Technical Specification (Requirement Specifications)

Main Objective: 

The purpose is to reduce the likelihood that notebooks shall be disposed of as a result of 1) insufficient memory capacity, and 2) that the data storage device cannot withstand everyday accidents. High memory capacity increases the likelihood that the device can run new software and new operating systems. Robust data storage devices protect important data and extend lifetime.


Requirement Specification: 

Notebooks shall be supplied with a minimum of 8GB RAM and have SSD disks of at least [X] GB.

Documentation of the Requirement Specification: 

Suppliers shall confirm that the requirement is met.

Information about the Requirement Specification: 

For contracting authorities with a need for notebooks with Windows operating system, 8 GB RAM could be an appropriate minimum requirement. The Windows operating system is relatively memory intensive and it may be appropriate to have 8 GB to prevent the computers from being experienced as slow. However, with 8 GB as a requirement, Chromebooks with the Chrome operating system will for instance be excluded. This operating system is not as memory-intensive, and so the computers will ordinarily not require more than 2 GB RAM.

A procurement should always be the result of an analysis in which the contracting authority have assessed what needs and objectives the procurement should cover, and this assessment will uncover what technical performance the equipment should meet. Requirements to memory and storage must be developed in line with requirements to hard disk and other specifications, such as access to external storage devices. If the contracting authority requires more data processing and better performance, one should consider requesting more memory capacity.

Contracting authorities that need to upgrade RAM (for example increase from 8 to 16 GB) in the devices’ lifetimes should require that RAM may easily be upgraded/changed without expensive changes to the equipment like for example having to replace the entire motherboard. The possibility to upgrade the RAM is included in the requirement specification “Design and support for easy repair of Computers, monitors and tablets”.

To ensure that the hard disk is robust, withstands impacts and has high performance, it is particularly important to include a requirement for the SSD storage technology. The latter can withstand far more than the old HDD “spinning disks,” which break down more easily.

Published: 18. Sep 2019, Last modified: 26. Sep 2019